of The Gamma Zeta Chapter
of Theta Chi Fraternity
Section 1: Name
- The name of this organization shall be The Gamma Zeta
Chapter of Theta Chi Fraternity at Oklahoma State University.
Section 2: Organization
- The Gamma Zeta Chapter of Theta Chi Fraternity is a
Social Fraternity chartered according to the National By-Laws of Theta Chi
Fraternity and shall remain subject to the Grand Chapter of Theta Chi
Fraternity and conform to the requirements of the National By-Laws of
Theta Chi Fraternity, this Constitution of the Gamma Zeta Chapter of Theta
Chi Fraternity, and all of the rules and regulations of Oklahoma State
Section 3: Purpose
- The Gamma Zeta Chapter of Theta Chi Fraternity shall
exist for the purposes of creating strong men of character, mutually
benefiting and assisting its members, creating everlasting bonds of
brotherhood among its members, promoting knowledge, scholarship and the
primacy of alma mater among its members, promoting the quality of its
society and culture through philanthropy and community service, promoting
the ideals of Truth, Temperance, and Tolerance, promoting the general
welfare and betterment of Oklahoma State University, and extending the Helping
Hand to all who seek it.
Section 1: Eligibility and Composition
- The Gamma Zeta Chapter shall follow all requirements
for eligibility and composition of members as outlined in the Constitution
of the Gamma Zeta Chapter of Theta Chi Fraternity.
Section 2: Offering Bids
- Any eligible male may be offered a bid to become a
Pledge, according to the National By-Laws, by a simple 3/4 vote of the
active, good standing, initiated members.
Section 3: De-Pledging by Vote
- Any Pledge may be de-pledged by a 1/4 vote of the
initiated members at any time prior to approval for initiation.
Section 4: Initiation by Vote
- The Pledge period may end when the Pledge has
successfully completed the resolute journey administered by the Marshal. At
which point, the Pledge will become a neophyte.
- A Pledge who successfully completes an approved Pledge
Education Program and has a cumulative GPA equal to or above 2.5 on a 4.0
scale may be initiated into the fraternity by a simple 3/4 vote of the
active, good standing, initiated members.
Section 5: Suspension and Expulsion
A. Members who do not meet the standard Cumulative Minimum
Grade Point Average (2.5 out of 4.0 GPA) requirement or become delinquent on
dues equal to one semester are subject to automatic suspension. (at least two
B. The Standards Board will present automatic suspensions to
A simple majority vote or a tie will
decide suspensions. A handwritten letter will be delivered to the suspended
member by the president of the local chapter. (No hearing will be required)
Section 6: Delinquency and Good Standing
- Any member not considered in “Good Standing” is subject
to suspension per the National By-Laws Article (VI) Section 13.
- Members considered in “Good Standing” are:
- Members actively involved in
- Members attending meetings
- Members who adhere to the
financial and academic standards as set in The By-Laws of The Gamma Zeta
Chapter of Theta Chi Fraternity.
- Any brother who fails to adhere to the standards as set
in Article (II) Section C, can be reported to Standards Board and
Section 7: Reinstatement after Suspension
- Reinstatement of a suspended member will be allowed
once the suspended member has fulfilled his obligations given out by the
Standards Board to be in “Good Standing”.
- Reinstatement of a suspended member for financial
delinquency will also be allowed if the suspended member has met with the
Treasurer of Gamma Zeta Chapter and established a payment contract post
suspension. The new contract nullifies any previous payment contracts with
past or present treasurers. Failure to comply with the present payment
contract will result in the automatic suspension of the member involved.
Section 8: Alumni
- Any member who is active in the chapter continuously
from their initiation to their graduating semester will have automatic
alumni status with the Gamma Zeta Chapter
- Members who graduate but have not been continuously
active from their initiation to their graduating semester may be given
alumni status of the Gamma Zeta Chapter by a 3/4 vote of the active
Section 1: Election of Chapter Officers and Prerequisites
- To become a member of the Executive Board, a brother
must attain a cumulative GPA that is equal to or above Oklahoma State
University’s IFC’s All Men’s Average, be in financial “Good Standing”,
have participated in either a lower level officer position or committee
position, and have been an initiated brother for two full semesters. All
other officers must attain a cumulative GPA equivalent to the All Men’s
- Nominations for each office
must be taken one week prior to the election. Any eligible brother may run
for any office.
- No person shall hold two offices when another holds
none except by a unanimous vote of the members.
- Each Candidate must adhere to the rules and regulations
of Section 2 of this article before given the opportunity to deliver their
- Candidates may platform on
their qualifications and ideas for the office. The actual limit will be
determined by the chair and will be the same for all candidates.
- After the platform, a five to ten-minute question and
answer session shall be held. The
actual limit will be determined by the chair and will be the same for all
- After all the brothers running for the same office have
given their platforms, the chapter will enter a five to ten-minute period
of discussion. The actual limit
will be determined by the chair and will be the same for all candidates.
- A vote will then be collected by secret ballot or by
acclamation in the case the candidate is running unopposed.
- Elections of Chapter Officers shall be held in
compliance with the rules outlined in the Constitution of the Gamma Zeta Chapter
of Theta Chi Fraternity, and in accordance with the National By-Laws of
Theta Chi Fraternity.
- The requirements outlined in Article III (Officers),
section 1A may be nullified with a majority vote of the active members.
Section 2: Electoral Process
- Any brother is eligible for nomination so long as they
meet the requirements in Section 1A of Article III.
member may be nominated for officer positions.
any member does not wish to run he may, “Respectfully Decline”.
- If a member is nominated and he accepts, within two
days he must submit his Omegafi financial
profile and his Oklahoma State University unofficial transcript to the
Standards Board and Executive Board. Otherwise his nomination is nullified
- Once received, the Standards Board and Executive board
must review the candidate’s Omegafi financial
profile and Oklahoma State University unofficial transcript and verify the
member is eligible for office.
- If the member is not eligible for either financial
reasons or academic reasons, the nomination will be nullified at the next
Section 3: Installation of Officers
- Officers must be elected; other positions may be
elected by the fraternity, or appointed by the Executive Board.
- Responsibility of officers will be turned over in a “shadowing
process” in which the new officer will be consulted by the previous holder
of that position to ensure the readiness of the new officers.
- Officers shall be installed in compliance with the
rules outlined in the Constitution of the Gamma Zeta Chapter and in
compliance with the Ritual of Theta Chi Fraternity.
Section 4: Officer Performance Surveys
- A general survey will be conducted at the 8th chapter
meeting each semester. The purpose
shall be to critically evaluate the performance of the Executive Board and
the fraternity as a whole, or any issue in conflict at the time.
- The Chapter Advisor will evaluate the performance
- After the survey has taken place, the Chapter Advisor
may recommend to the chapter pursuing removal of any Executive member who
is found to be performing poorly. This process is outlined in the Nation
Bylaws of Theta Chi Fraternity.
Section 1: Purpose
- The Standards Board shall be the judicial body of the
chapter and shall hear all violations of the Ritual obligations of Theta
Chi Fraternity; the Constitution, By-laws and Legislation of Theta Chi
Fraternity; the By-laws of Gamma Zeta Chapter of Theta Chi Fraternity and
the Code of Conduct of Gamma Zeta Chapter of Theta Chi Fraternity.
Section 2: Composition
- The Standards Board shall be composed of at least three
initiated members who are appointed by the Gamma Zeta Chapter President.
- Standards Board members may not be members of the
- Brothers serving on the Standards Board shall have a
one-year term of office, with the opportunity for re-nomination by the
Section 3: Allegations and Violations
- Any member may privately submit a written allegation of
the violations outlined above to the Standards Board. The Standards Board shall investigate
and hear all such allegations.
Section 4: Self-Investigation
- Standards Board members shall not investigate or hear
allegations against themselves. In
such cases, the President may appoint a temporary replacement that is not
an Executive Board member.
Section 5: Authority and Sanctions
- The Standards Board shall have the authority to fine
members up to $100.00; require restitution for damages to property or
reputation; place members on probationary status; restrict social,
athletic or other privileges or recommend to the chapter that the member
- The chapter may approve sanctions beyond the authority
of the Standards Board by a majority vote.
Section 7: Appeals
- Decisions of the Standards Board may be appealed to the
chapter and may only be overturned by a simple 3/4 vote.
Section 8: Statute of Limitations
will have 72 hours from a witnessed infraction to our bylaws or code of
ethics to report a member to Standards Board.
Section 1: Executive Board
- The Executive Board shall be composed of the President,
Vice-President, Vice President of Health and Safety, Secretary, Treasurer,
Marshal, Scholarship Chair, and Recruitment Chair. The Executive Board shall have the
authority to make emergency decisions for the chapter; appoint and remove
non-elected positions, and create such committees as may be needed.
- Duties and responsibilities of members of the Executive
Board are stated in the National Bylaws.
Section 2: Alumni Committee
- The Alumni Committee, headed by the appointed Alumni
Chairman, shall coordinate all alumni events and a bi-annual newsletter
with the Alumni Corporation.
Section 3: House Maintenance Committee
- The House Maintenance Committee, headed by the
appointed House Manager, shall maintain chapter property and chapter house
Section 4: Philanthropy Committee
- The Philanthropy Committee, headed by the appointed
Philanthropy Chairman, shall organize and direct all charitable
Section 5: Recruitment Committee
- The Recruitment Committee, headed by the appointed
Recruitment Chairman, shall organize and direct membership recruitment
Section 6: Scholarship Committee
- The Scholarship Committee, headed by the Scholarship
Chairman, shall plan and conduct a program to encourage scholarship and
improve the academic standing of the chapter and individual members.
Section 7: Social Committee
- The Social Committee, headed by the appointed Social
Chairman, shall plan and conduct all social activities according the Theta
Chi Risk Management, Standards, FIPG, and Insurance Manual.
Section 9: Parliamentarian
- The president shall appoint a parliamentarian to
enforce the parliamentary procedure of the fraternity and to ensure that
meetings run smoothly.
Section 1: Time
- The chapter will meet weekly each Monday evening during
the regular academic year at 7:00 PM, unless the Executive Board agrees to
change the time due to conflict with other events. Meetings will not be held during
periods of final exams.
- All ritual meetings must occur during the first
official meeting of the month excluding initiation unless otherwise stated
by the Executive Board.
Section 2: Location
- All meetings will be held in the chapter room unless
specified otherwise by the Executive Board.
Section 3: Attendance
- The attendance policy will be based on a Merit System to
be determined by the Secretary.
- The Merit System shall be presented and approved by a
2/3 vote of the chapter at the beginning of every semester.
- Attendance at Initiation and Pinning is required; a fee
of $100 will be assessed to any brother not present, subject to the
previous section. This is done at the discretion of the Secretary with the
approval of the Standards Board.
- Intramural attendance will be handled as follows:
- If a Theta Chi intramural game is played under-manned,
all unexcused absent
team members shall be fined $5.00.
- If a Theta Chi intramural game is forfeited due to
lack of attendance, all unexcused absent team members shall be fined
$5.00 in addition to the forfeit fee, which will be split up among all
- If a member is going to be absent, he must inform the
sports chair two days prior to the event.
- All active members must attend a minimum of three
sorority philanthropy events and one additional Greek life philanthropy a
- For every missed philanthropy by the end of the
semester, a $10.00 fine will be assessed.
- All active members must obtain 10 service hours per
- Failure to complete minimum amount of events/hours
stated in previous bylaws will result in a Standards Board hearing.
Section 4: Dress Code
- All members are required to abide by the following
dress code requirements:
- Business Professional: Will
consist of dress pants, tucked in collared shirt, tie, dress shoes. No
denim, hats, open-toed shoes, or athletic shoes will be permitted.
- Business Casual: Includes
tucked in collared shirt, jeans, or khakis. No shorts, athletic shoes, or
hats will be permitted.
- Casual: includes normal
clothing. Shorts, athletic shoes, and hats will be permitted.
- The standing dress code for chapter meetings, when not
stated otherwise by the Executive Board, will be Business Casual.
- The last meeting of the month shall be a themed dress
meeting as designated by the Executive Board.
Section 5: Order of Business
- The chapter shall follow the Order of Business as
outlined in the National By-laws.
- Any new business to be brought to the chapter must
first be referred to the Executive Board who will present it at the
meeting immediately thereafter.
Section 6: Parliamentary Authority
- The parliamentary authority shall be Robert's Rules
of Order, Revised.
Section 7: Quorum
- A majority of initiated members, in good standing,
shall constitute a quorum.
Section 8: Food and Beverages
- No food or alcoholic beverages will be permitted in
Section 9: Intoxication
- Members deemed intoxicated by the President, First or
Second Guard shall be removed from meetings and referred to the Standards
Section 1: Dues
- Chapter dues shall reflect the budget.
- The budget will be established as follows:
- Shall be presented by the Treasurer to the Executive
Board and approved by the major of the Executive Board members.
- Shall be presented and approved by a 2/3 vote of the
- After a budget is established, dues will be determined
by the Treasurer. The amount will be presented and approved by a 2/3 vote
of the members.
- Invoices for chapter dues shall be issued at the first
chapter meeting of each month, or via OmegaFi.
- A total expense report will be provided to every active
member of the chapter by the Treasurer at the end of the semester.
- New members will be on a payment plan established by
- Members paid within one semester’s dues are to be
considered in “Good Standing”.
- Members who are consistently late to pay dues may be
considered “Not in Good Standing”.
- Members who pay minimal amounts to avoid delinquency
may be considered “Not in Good Standing”.
- Members who have been subject to excessive fees and
fines may be considered “Not in Good Standing”.
- If a member has been active in the chapter for more
than six consecutive long semesters, their dues shall be half the normal
rate during their final long semester prior to graduation. If that member
does not graduate at the end of the semester then the member shall repay
the dues to the chapter at the convenience of the Treasurer.
- A graduating brother must fill out a graduation form
with the Secretary and submit documentation to receive half dues in their
final long semester.
Section 2: Deadlines
- Members shall meet all financial obligations to the
Chapter within 10 days of notification of debt, or establish and meet a
payment schedule that is approved by the Treasurer.
- The Treasurer shall cash all members’ checks within
five university school days of receiving the check. In the event of
extenuating circumstances, the Executive Board may appoint another elected
officer of the Chapter to cash member’s checks, or must notify members by
personal conversation or phone call of the reason their check has not been
cashed, and provide a date by which it will be cashed.
Section 3: Failure to Comply
- Members who pay financial obligations to the Chapter
with a bad check, or whose check for financial obligations bounces when
cashed by the Chapter, may be made to pay a fine assessed by the Executive
Board, not to exceed the amount of $25. This fee may not be imposed if the
Executive Board has not attempted to cash the member’s check within five
university school days of receiving the check.
- Members who make immediate arrangements to pay all
financial obligations upon notification that their check has bounced may
not be made to pay late fees. Members who don’t make financial
arrangements with the Treasurer upon notification of a bounced check may
be made to pay late fees for every day since the issuance of the first
check in addition to the fine described above under “Subsection A”.
- Following this 10-day period, the University Bursar
Office will be notified of the delinquency and shall initiate their
“holds” policy. If the delinquent member does not pay his financial
obligation within six months, then OmegaFi will
pursue a legal remedy in Small Claims Court.
- In cases of financial hardship, a member may be
relieved of his financial obligations by a unanimous vote of the Chapter.
Section 4: Chapter Operations and
- The Chapter shall have the power to make assessments
for its operations by a 2/3 vote of the initiated members.
- All expenditures under $10.00 shall be refunded from
the petty cash fund if the amount is of a whole dollar amount; any
reimbursements of a non-whole dollar amount will be reimbursed via the
Treasurer’s method of choice.
Section 1: Presentation
initiated member of the chapter may propose amendments to these bylaws by
presenting a resolution to the chapter Secretary 72 hours before the
meeting where the said proposal is to be introduced.
resolution must be typed.
member writing the proposal will present it to the chapter.
initial presentation to the chapter, the member requesting the amendment
will distribute the resolution to the chapter members via email with the
help of the Secretary.
Section 2: Review
Executive Board must review the proposal before the next chapter meeting;
the board may vote either to pass the proposal on to the chapter for a
final vote, or to kill the proposal—a majority vote of board members
present is required to do either.
Executive Board must inform the member requesting an amendment of their
decision within 72 hours of the next chapter meeting.
a final vote can occur, the Executive Board must approve all proposals.
the Executive Board votes to kill a proposal, the requesting member can
have it resurrected in the regular chapter meeting with a simple 3/4 vote
by submitting it to the chapter secretary as new business; if approved,
the proposal will be voted on under normal voting procedures.
simple 2/3 vote is required to enact an amendment to these bylaws.
Section 3: Emergency Legislation
legislation status may be granted by a unanimous vote of the Executive
legislation can be introduced, presented, and enacted in the same chapter
Chapter Advisor will be informed when the Executive Board feels Emergency
legislation is necessary, approval is not required.
Section 4: Suspension of By-Laws
provisions of these by-laws are not to be suspended for any reason
whatsoever; they may be altered only according to the provisions of this
article (Article IX, Gamma Zeta Chapter of Theta Chi Fraternity By-Laws).
Section 1: Amendments
- The chapter may establish and revoke standing rules by
a majority vote of the members.
Section 2: Validity
- Standing Rules are valid only insofar as they are
consistent with these By-laws and the rules, regulations and policies of Theta
Section 1: Purpose
- The chapter shall annually recognize members of
outstanding merit. The following
awards are to be given and recorded in a suitable way.
Section 2: Active Chapter Service
- The Active Chapter Service Award is to be awarded to
the member who has made the most significant contribution to the welfare
of the chapter.
Section 3: Brother of the Year
- The Brother of the Year Award is to be awarded to the
member who best exemplifies the motto of "A Helping Hand."
Section 4: Scholar of the Year
- The Scholar of the Year Award is to be awarded to the
member who best exemplifies the maxim of "Alma Mater first and Theta
Chi for Alma Mater."
Section 5: Outstanding Senior Award
- The Outstanding Senior Award
shall be given to the graduating senior most deserving of chapter
Section 6: Alumni Award
- The Gamma Zeta Alumni Award shall be awarded to the
alumnus member who best exemplifies the maxim of "Theta Chi for
Life" through his dedication to this chapter of Theta Chi Fraternity.
Section 7: Other Awards
- Other awards may be given as the chapter deems
necessary by a majority vote of the chapter.
Section 1: Cumulative GPA Requirement
- To be an active member in good standing with the
fraternity you must maintain a GPA at or above the Oklahoma State
University’s Greek Life all men’s average.
- The all men’s average to be
used will be from the most recent long semester, as stated by the Greek
- If your GPA is below the all men’s average as
calculated per the all men’s average from the previous semester, you will
be subject to the sanctions listed in Section 3 of Article XI.
Section 2: Academic Plan
- All active members who are no longer in good standing
due to a GPA below the all men’s average will be required to have an
academic plan based on a tiered system to be determined by the Scholarship
- Pledges will be required to have an academic plan to be
determined by the Scholarship Chairman and Marshal.
Section 3: Sanctions
- If your GPA is below the all men’s average, you will be
required to complete and turn in a grade report form to the scholarship
chairman three times per semester, at the scholarship chairman’s request.
- If your GPA is below the all men’s average, you will be
referred to Standards Board.
- Your cumulative GPA will be recalculated based on the
grades you report.
- If your recalculated GPA is above the all men’s
average, your suspension from athletic and social events will be lifted
tentatively based on the two remaining grade report forms for the
- Refusal to complete and turn in a grade report form by
the deadline assigned by the scholarship chairman will result in your
appearance before the standards board.
- Failure to complete the academic plan as prescribed
below will result in the following.
- One week—a warning from the scholarship chairman
- Two weeks—$5.00 fine or one additional community
service hour to be decided by the offender.
- Three weeks—appearance before the standards board.
- Brothers who fail to meet the all men’s average for two
consecutive semesters will be automatically suspended.
Section 4: Probation Levels
Brothers failing to fulfill their
academic responsibilities shall be placed on probation. The levels
probation are as follows:
a. Level 1 Probation: <2.75 - ≥2.60 GPA
i. May not be a big brother.
ii. May not be elected as an
executive board officer without a standards board
b. Level 2 Probation: <2.60 - ≥2.40 GPA
i. May not participate in intramurals.
ii. Conditions of level 1 probation
c. Level 3 Probation: <2.40 - ≥2.00
i. May not participate in social events.
ii. May not serve as a committee
iii. Conditions of level 1 and 2
probations also apply.
If a brother earns a GPA below 2.0
for his most recent semester, and his cumulative GPA is 2.75
higher, he will automatically be placed on second level probation. In all other
GPA, either cumulative or most recent semester will be taken into
A brother who is on Level 2 or Level
3 probation may be temporarily moved up to Level 1
if a 3.0 GPA is achieved at mid-term. A brother who is on Level 1 probation may
removed from probation if a 3.0 GPA is achieved at mid-term. The brother must
signed grades from each teacher to the scholarship chairmen to verify his GPA.
If a brother has been on Level 2 or
Level 3 probation for two consecutive semesters, then he
have a standards board hearing
REVIEW WHEN THE A FORMAL HOUSING SITUATION IS IN PLACE
Section 1: Establishment
The Gamma Zeta Chapter of Theta Chi
Fraternity shall maintain a Housing Policy, pertaining to the rules and
regulations of the Chapter House.
Section 2: Legality
This Housing Policy shall be duly
established under this Article (Article XII of the Gamma Zeta Chapter By-Laws)
and shall be followed as rules of the Chapter.
This Housing Policy shall establish
sanctions for breaking the rules of the Chapter House. Failure to follow the
rules and regulations defined by the Housing Policy will result in referral to
the Standards Board, which may enforce these sanctions.
Section 3: Amendment
- This Housing Policy may be amended by the same
procedure as the By-Laws of the Gamma Zeta Chapter of Theta Chi
Fraternity, outlined under Article IX of these By-Laws.