CANYON GENERAL IMPROVEMENT DISTRICT

BOARD OF TRUSTEES MEETING

March 18, 2015

ITEM #1 Pledge of Allegiance

ITEM #2 Mr. Kittrell called the meeting to order at 7:00 P.M on March 18, 2015.

ITEM #3 Roll Call: Ms. Mays, Mr. Kittrell, Mr. Viteritti, Ms. Dennis and Mr. Trotter were present.

ITEM #4 Approval of Agenda:  Mr. Trotter moved to approve the Agenda for March 18, 2015, Ms. Mays seconded.  The motion passed unanimously.

ITEM #5 Approval of minutes for January 21, 2015: (No meeting was scheduled in the month of February due to lack of business.) Ms. Dennis made a motion that the minutes be approved as published, Mr. Viteritti seconded.  The motion passed unanimously.

ITEM #6 Public Comments:  There were none.

ITEM #7 Treasurer’s Report: Mr. Trotter made a motion to approve the Treasurer Report for March 18, 2015, Ms. Dennis seconded.  The motion passed unanimously.

ITEM #8 Delinquencies:  There are 20 delinquencies this month.

ITEM #9 Approval of the Tentative Budget for 2015-2016: Mr. Andreini stated that the 2015/2016 budget will be very similar to the 2104/2015 Budget. He also mentioned that the district is in better financial condition due to reduced neighborhood vacancies. Ms. Mays asked what was the term “vacancies” meant in the budget? Mr. Andreini stated that the term was to highlight “bad debt” or fees that were not being collected for empty homes. Mr. Andreini also stated that the sewer fund may need to be looked at in the future because it is at a breakeven point. The remaining funds are in good shape. Ms. Dennis moved to approve the Tentative Budget for Fiscal Year 2015/2016, Ms. Mays seconded. The Motion passed unanimously.

ITEM #10 Approval of Auditor for 2015-2016: Mr. Andreini once again recommends that we retain Mr. William Short. Mr. Kittrell stated that Mr. Short was very familiar with the G.I.D. and in his opinion did a good job for us. Ms. Mays made a motion to approve Mr. William Short as the auditor for the district, Ms. Dennis seconded. The motion passed unanimously.

ITEM #11 Begin Tariff Hearing:

ITEM #12 Waste Management Increase of .50 to begin on the May 1, 2015 bill: Mr. Kittrell stated that Waste Management’s increase was due to the Bureau of labor Statistics Consumer Price Index for Garbage and Trash Collection. Mr. Trotter wanted to know why the bill wasn’t an even amount. Mr. Andreini mentioned that the water fee (actually, the sewer fee is not a whole amount, $40.20) and it doesn’t add up to a whole dollar amount.

ITEM # 13 Public Comments: Regarding the Waste Management Increase and contract renewal: Mr. Gunther Prosser stated that he wanted to let residents know about the free dump days for the month of April at the Lockwood Regional Landfill. Mr. Andreini thanked Mr. Prosser for the information stated that he would include the free dump dates in the April Newsletter.

ITEM #14 Board votes to approve Waste Management increase and contract renewal: Ms. Dennis made a motion to approve the Waste Management fee increase and contract renewal, Ms. Mays seconded. The motion passed unanimously.

ITEM #15 End of Tariff Hearing.

ITEM #16 Renewal of contract with Rainbow Bend H.O.A. for patrol Services: Ms. Dennis stated that the district needed the patrol. She mentioned that they have discovered the last 4 out of 6 water leaks in the neighborhood. She also stated that when patrol discovers a leak it will cut the response time for our employees which will help with reporting with the state. Mr. Andreini mentioned that all leaks are evaluated and reported on an individual basis. Mr. Trotter stated that he doesn’t agree that we need the patrol. He has checked with several other G.I.D.’s and none of them had contract patrol. Mr. Trotter mentioned that if an employee suspects that there is an issue on a G.I.D. property he should call the Sheriff before entering the building. Mr. Trotter was suspect on how many calls the contract patrol service actually handled during a typical evening. He suggested that the district hire an answering service at a much reduced cost. He also wanted to know if the patrol service patrolled the Lockwood Community Corporation. Ms. Dennis responded that they did patrol for the “L.C.C.” by patrolling the G.I.D. water and sewer plants which are part of the “L.C.C.”. Mr. Trotter stated that the $1300 monthly cost was too expensive. Mr. Kittrell also stated that he feels that the $1300 monthly cost is too expensive and it should be reduced to between $300 and $500. Mr. Andreini stated that patrol also handles all traffic and parking related issues in Rainbow Bend. They will also notify the Sheriff when needed. Mr. Andreini mentioned that patrol also “screens” calls i.e., skunks, pets, noise, parking, and issues concerning the Rainbow Bend Home Owners Association which do not pertain to the C.G.I.D. Ms. Mays stated that patrol checks the entire neighborhood which is a plus for the district and the residents. They also report suspicious vehicles. Resident Mr. LaSance stated that in the contract the word “security” should be replaced with “Patrol”. Ms. Dennis made a motion to approve the patrol contract as is with the word security replaced with patrol, Ms. Mays seconded. The motion passed with Mr. Viteritti, Ms. Mays and Ms. Dennis voting “for” and Mr. Kittrell and Mr. Trotter voting “against”

ITEM #17 Correspondence written to Board members: There was none.

ITEM #18 Staff report: Mr. Andreini stated that employees Paul, D.J. and Mitch attended a three day Nevada Rural Water Conference at the Grand Sierra Resort in Reno. The conference was for continuing education credits for water and sewer operators for the State of Nevada. The conference also has classes for employees to stay up to date on the newest technologies and equipment.

ITEM #19 Board Comments: There were none.

ITEM #20 Update: Next Board meeting will be April 15, 2015.

ITEM # 21 Adjournment: Mr. Kittrell adjourned the meeting at 7:35 pm.

 

Respectfully Submitted,

Peter Viteritti

Board Secretary

Canyon General Improvement District

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CANYON GENERAL IMPROVEMENT DISTRICT

BOARD OF TRUSTEES MEETING

                                                                                                               May 21, 2015

ITEM #1 Pledge of Allegiance

ITEM #2 Mr. Kittrell called the meeting to order at 7:00 P.M on May 21, 2015.

ITEM #3 Roll Call: Ms. Mays, Mr. Kittrell, Mr. Viteritti and Ms. Dennis were present, Mr. Trotter was absent.

ITEM #4 Approval of Agenda:  Ms. Dennis moved to approve the Agenda for May 21, 2015, Ms. Mays seconded.  The motion passed unanimously.

ITEM #5 Approval of minutes for March 18, 2015: Mr. Viteritti made a motion that the minutes be approved as published, Ms. Mays seconded. The motion passed unanimously.

ITEM #6 Public Comments:  There were none.

ITEM #7 Treasurer’s Report: Ms. Dennis made a motion to approve the Treasurer Report for May 21, 2015, Mr. Viteritti seconded.  The motion passed unanimously.

ITEM #8 Delinquencies:  There are 20 delinquencies this month, same as the previous meeting.

ITEM #9 Begin Final Budget Hearing:

ITEM #10 Public Comments regarding the final budget for Fiscal Year 2015/2016: There were none.

ITEM #11 Board votes to approve budget for Fiscal Year 2015/2016: Ms. Dennis moved to approve the final budget for Fiscal Year 2015/2016, Ms. Mays seconded. The motion passed unanimously.

ITEM #12 End of Budget Hearing:

ITEM # 13 Correspondence written to Board Members: Ms. Hilton submitted a letter to the G.I.D. and the Board concerning speeders in the neighborhood and the possibility of adding speed bumps near her house. Several other residents expressed concerns about vehicles speeding in the neighborhood and near miss incidents. The G.I.D. Board Members were also in agreement that there is a problem with a small amount of speeders in the neighborhood. Mr. Kittrell stated that there is an interlocal agreement with the Storey County Sheriff to enforce the speed limit in the Rainbow Bend Community. The Board and residents were in agreement that a uniform and lower speed limit (15 MPH) may need to be passed at a future Tariff Hearing. A stop sign was added at the intersection near Ms. Hilton’s house. Several residents also had some ideas that may help with the speeders, i.e. more signage, painting the speed bumps, enforcement and tickets, etc. Two Storey County Sheriffs were in attendance, Deputy Quirk and Deputy Nelson. Deputy Quirk did state that the Sheriff has stepped up their presence in the neighborhood and they have issued warnings and given tickets to speeders. He also expressed the importance of reporting suspected speeders to the Dispatch of the Sheriff’s office. Deputy Quirk also addressed the resident’s concerns for All Terrain Vehicles, (ATVs) in the Rainbow Bend Neighborhood. He stated that as long as the ATVs are registered with the Department of Motor Vehicles (2013 NRS490) they can travel on any street in the neighborhood but they must follow all applicable laws. The riders of the ATVs do not have to have a driver’s license but should be 14 years old. Mr. John Miller of the Neighborhood Watch stated that they will be sending a notice to all residents concerning rules and regulation for ATVs. Deputy Quirk stated that all rules will be enforced. A decision will be made concerning lowering of the speed limit at a future meeting.

ITEM #14 Staff Report: Mr. Andreini stated our current auditor Bill Short passed away suddenly and that he is in the process of finding a new auditor. Any auditor selected must be approved by the Board and the Nevada Department of Taxation. He also stated that several replacement speed bumps have been installed throughout the neighborhood and more will be replaced. Everything else was going well.

ITEM #15 Public Comments: Mr. Miller asked if a 15 MPH speed limit was approve. Mr. Kittrell stated that any changes to the speed limit must go through the proper Tariff Hearing at a future Board meeting.

ITEM #16 Board Comments: There were none.

ITEM #17 Update: Next Board meeting will be June 17, 2015.

ITEM # 21 Adjournment: Mr. Kittrell adjourned the meeting at 7:33pm.

 

Respectfully Submitted,

Peter Viteritti

Board Secretary

Canyon General Improvement District

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CANYON GENERAL IMPROVEMENT DISTRICT

BOARD OF TRUSTEES MEETING

                                                                                                               June 17, 2015

ITEM #1 Pledge of Allegiance

ITEM #2 Mr. Kittrell called the meeting to order at 7:00 P.M on June 17, 2015.

ITEM #3 Roll Call: Ms. Mays, Mr. Kittrell, Mr. Viteritti and Ms. Dennis, Mr. Trotter were present.

ITEM #4 Approval of Agenda:  Ms. Dennis moved to approve the Agenda for June 17, 2015, Ms. Mays seconded.  The motion passed unanimously.

ITEM #5 Approval of minutes for May 21, 2015: Mr.Viteritti made a motion that the minutes be approved as published, with the exception to remove “Mr. Trotter” from voting on item # 5. He was absent at the last meeting. The minutes were corrected. Ms. Dennis seconded. The motion passed unanimously.

ITEM #6 Public Comments:  There were none.

ITEM #7 Treasurer’s Report: Ms. Dennis made a motion to approve the Treasurer Report for June 17, 2015, Mr. Viteritti seconded.  The motion passed unanimously.

ITEM #8 Delinquencies:  There are 18 delinquencies this month, 2 less than the previous meeting.

ITEM #9 Approval of the new Auditor for the 2015/2016 Fiscal Year: Mr. Andreini stated that the new auditor backed out at the last minute and that we are still in the process of finding a replacement. Approval was tabled until a new auditor can be found.

ITEM # 10 Correspondence written to Board Members: There were none.

ITEM #11 Staff Report: Mr. Andreini stated that several pumps and motors have failed at the water and sewer plants and will be replaced as soon as possible. He also stated that the deteriorated speeds bumps in the Rainbow Bend Neighborhood are being replaced as soon as time permits. Mr. Andreini mentioned that a Tariff Hearing will be held at the August 19, 2015 Board meeting to discuss and possibly approve a uniform speed limit in the entire Rainbow Bend Neighborhood of 15 miles per hour.

ITEM #12 Public Comments: There were none.

ITEM #13 Board Comments: Ms. Mays asked if anyone has received a “rules and regulations” for all terrain vehicles” from the Home Owners Association. No one had at that point. Mr. Trotter wanted to know how many phone calls were made to the Rainbow Bend Patrol during the last month. Mr. Andreini stated that the patrol gives him a monthly stat sheet and is available at the office.

ITEM #14 Update: Next Board meeting will be July 15, 2015.

ITEM # 15 Adjournment: Mr. Kittrell adjourned the meeting at 7:09pm.

 

Respectfully Submitted,

Peter Viteritti

Board Secretary

Canyon General Improvement District

 

 

 

 

 

 

 

 

 

 

 

 

 

CANYON GENERAL IMPROVEMENT DISTRICT

BOARD OF TRUSTEES MEETING

August 19, 2015

ITEM #1 Pledge of Allegiance

ITEM #2 Mr. Kittrell called the meeting to order at 7:00 P.M on August 19, 2015.

ITEM #3 Roll Call: Ms. Mays, Mr. Kittrell, Mr. Viteritti, Ms. Dennis and Mr. Trotter were present.

ITEM #4 Approval of Agenda:  Ms. Dennis moved to approve the Agenda for August 19, 2015, Ms. Mays seconded.  The motion passed unanimously.

ITEM #5 Approval of minutes for June 17, 2015 and July 29, 2015: Ms. Mays made a motion that the minutes be approved as published, Ms. Dennis seconded.  The motion passed unanimously.

ITEM #6 Public Comments:  There were none.

ITEM #7 Treasurer’s Report: Ms. Dennis made a motion to approve the Treasurer Report for August 19, 2015, Mr. Viteritti seconded.  The motion passed unanimously.

ITEM #8 Delinquencies:  There are 14 delinquencies this month.

ITEM #9 Begin Tariff Hearing:

ITEM #10 The lowering of the speed limit in Rainbow Bend to 15 miles per hour throughout the entire community: Mr. Kittrell stated that as far as he was concerned there was very little resident opposition to lowering the speed limit. Ms. Mays wanted to know the cost involved and when the new speed limit could be implemented. Mr. Miller, CGID employee, responded with approximately $300.00 for new stickers that would fit over existing limit numbers and 2 new signs. He also stated that the new signs would be completed and installed by August 21, 2015.

ITEM # 11 Public Comments: Regarding the lowering of the speed limit: There were none.

ITEM #12 Board votes to approve the new speed limit in Rainbow Bend to 15 miles per hour: Ms. Dennis made a motion to approve the new speed limit of 15 miles per hour for Rainbow Bend, Mr. Viteritti seconded. The motion passed unanimously.

ITEM #13 End of Tariff Hearing.

ITEM #14 Correspondence written to Board members: There was none.

ITEM #15 Staff report: Mr. Andreini stated that the district was able to reduce our A.T.& T. Bill to $180.00 from approximately $380.00 thanks to the effort from employee Dennis Miller. Mr. Andreini noticed that the phone bill kept creeping up in cost so he tasked Mr. Miller to look and see if any savings were possible. After several hours on the phone with A.T.& T. Mr. Miller was able to eliminate unnecessary charges. Mr. Andreini also stated that the bridge on Ave de la Couleurs would be repaired in the near future with funds from the insurance company from the individual who caused the damage by running into the guard rail. Mr. Andreini also stated that he will send a letter to Sheriff Antinoro about the reduced speed limit.

ITEM #16 Public Comments: There were none

ITEM #17 Board Comments: Mr. Kittrell stated that he attended the Debt Management Committee Meeting in Virginia City on August 18, 2015. Mr. Kittrell is a Board Member on that Committee. Mr. Andreini also mentioned that he was in attendance and that Mr. Kittrell did a fine job of overseeing the entire debt for Storey County. All of the debt in Storey County must be approved by the Debt Management Committee.

ITEM #18 Update: Next Board meeting will be September 16, 2015.

ITEM # 19 Adjournment: Mr. Kittrell adjourned the meeting at 7:15 pm.

Respectfully Submitted,

Peter Viteritti

Board Secretary

Canyon General Improvement District

 

 

 

 

 

 

CANYON GENERAL IMPROVEMENT DISTRICT

BOARD OF TRUSTEES MEETING

October 21, 2015

ITEM #1 Pledge of Allegiance

ITEM #2 Mr. Kittrell called the meeting to order at 7:00 P.M on October 21, 2015.

ITEM #3 Roll Call: Ms. Mays, Mr. Kittrell, Mr. Viteritti, Ms. Dennis and Mr. Trotter were present.

ITEM #4 Approval of Agenda:  Ms. Dennis moved to approve the Agenda for October 21, 2015, Ms. Mays seconded.  The motion passed unanimously.

ITEM #5 Approval of minutes for August 19, 2015: Mr. Viteritti made a motion that the minutes be approved as published, Ms. Dennis seconded.  The motion passed unanimously.

ITEM #6 Public Comments:  Mr. Peterson wanted to know why the G.I.D. wasn’t picking up the horse poop in the neighborhood. Mr. Kittrell stated that G.I.D. employees do pick up horse poop whenever they get the chance, but that they have other priorities such as providing drinking water and making sure the sewer plant is working properly. Mr. Prosser mentioned that the horses are owned by the Department of Agriculture and are protected. He also mentioned to call the Department of Agriculture “Horse Hotline” to complain or make a statement about the horses, and that is the only way the horse issues in the neighborhood would be dealt with. Mr. Peterson also asked if the G.I.D. would be willing to pay someone $200.00 per month to pick up the horse poop. Mr. Kittrell replied that it would have to be approved by the Board of Directors.

ITEM #7 Treasurer’s Report: Mr. Viteritti made a motion to approve the Treasurer Report for October 21, 2015, Ms. Dennis seconded.  The motion passed unanimously.

ITEM #8 Delinquencies:  There are 12 delinquencies this month.

ITEM #9 Approval of 2014/2015 C.G.I.D. Audit: Mr. Andreini stated that the audit wasn’t ready to present at meeting time. He also mentioned that we had a new auditor “Kevin Pikero” and that it would be completed very soon. Mr. Andreini also stated that he didn’t expect ant surprises from the audit.

ITEM #10 Correspondence written to Board members: There was none.

ITEM #11 Staff report: Mr. Andreini stated that the Lockwood community Corp. sewer lift station had to be replaced at a cost $6500, with the help of Mr. Dennis Miller and Mr. Mitch Andreini. He also mentioned that NV energy was in the neighborhood to conducting a propane leak test. This test is completed approximately every five years. He also mentioned that the repair work on the bridge on Ave de la Couleurs was completed and paid for by the responsible party. He also mentioned that the office has received many complaints about horse poop in the neighborhood.

ITEM #12 Public Comments: Mr. Cosens asked who was responsible for the “streets” in Rainbow Bend. Mr. Andreini responded that the G.I.D. was responsible for the streets and street cleaning.

ITEM #13 Board Comments: Mr. Trotter mentioned that for approximately a $4.00 per month rate increase in the “street” fees the residents of Rainbow Bend could solve all of their horse poop problems by hiring an additional employee.

ITEM #14 Update: Next Board meeting will be November 18, 2015.

ITEM # 15 Adjournment: Mr. Kittrell adjourned the meeting at 7:20 pm.

 

 

Respectfully Submitted,

Peter Viteritti

Board Secretary

Canyon General Improvement District